To register, please, fill in the online registration form. All reservations, including social programme, should be made on the same form, also for the events that are included in the conference fee. Make sure that you receive the automatic email reply for your registration as a proof of a successful transmission. This email is sent to the principal participant only even if you have registered more than one person at the same time.
Confirmation/receipt will be sent to you after payment.
Registration Fees and payment deadlines
The registration fee is based on the date of registration and payment.
All fees include VAT 24%.
The registration fee includes scientific program, coffee breaks and lunches during the conference, Get-together on 5th February, Conference Dinner and Evening Program on 6th February.
The registration fee does not cover travel expenses, insurance or accommodation. The organisers recommend a travel insurance which covers your costs in case of cancellation.
Terms of payment
All payments (registration fee and social programme) must be paid before you come to the conference. You will always receive a confirmation/receipt of paid fees by email. If you have not received it, please contact the Tavicon Congress Bureau. All bank charges are to be paid by the payer.
On the registration form you can choose between three payment options:
1. Credit card: VISA, Master Card or Eurocard are accepted.Please follow the instructions given on the on-line form and proceed to payment immediately (have your card and security codes available).
2. Invoice as an email attachment (pdf)
This invoice is automatically generated from the data that you have inserted on the registration form. No invoicing fee is added. Payment is due within 14 days or on the next registration deadline date if it is less than two weeks away. If you register 15 days before the event, or later, you must pay the fee the same day.
3. If you want Tavicon Congress Bureau to send you a manually issued invoice, please choose Invoice as your payment option on the form. You can give your purchase order and other requested information to be written on the invoice. Payment is due within 14 days, or on the next registration deadline date if it is less than two weeks away. An invoicing fee of EUR 15 will be added. The invoice will be sent by email (pdf). Unfortunately we cannot send e-invoices. Note: invoicing ends 14 days prior to the event.
After receiving the registration and payment Tavicon Congress Bureau will send you a confirmation by email. Kindly check that all your details and bookings are correct. You are asked to present your confirmation at the registration desk when you arrive.
Cancellations and Refunds
All cancellations and changes must be made in writing (email) to Tavicon Congress Bureau. An unpaid registration is not a cancellation, and cancellation fees apply even for unpaid registrations.
Cancellation received by 15th January 2018: full refund except for the administration fee 50 €.
No refund will be paid for cancellations made after 15th January 2018.
There will be no refund for no-shows. Insurance to cover the loss of payment for registration fees is highly recommended by the organisers.
Please note that for organisational reasons possible refunds will be made after the Conference. All refunds will be made at the exchange rate applicable on that date. Neither the Organisers nor the Tavicon Congress Bureau can be held responsible for any loss resulting from alterations in exchange rates. To receive your refund, please send full bank account details to the Tavicon Congress Bureau.
Finland is a member of the European Union and is a part of the Schengen area. Citizens of EU countries do not need a visa, but a valid passport is required. Citizens of other countries kindly contact the nearest Finnish Embassy for further information. Also please check visa formalities if you plan to visit the Russian Federation during your trip.
The congress organizers will send a proof of registration as soon as the full registration fee has been received. The confirmation document will serve as your invitation letter when applying for the visa.
The organizer will assist applicants if needed in the visa application process. If you know you will be needing visa for your entry in Finland, please start the application process in good time.
Contact details (registration, payment etc.)
Tavicon Congress Bureau
Project Manager Tuula Toivanen
Project Coordinator Piia Kumpuvaara
Tel. office +358 3 233 0400
(phone hours 9-16 GMT +2:00)